VENDOR RULES & GENERAL INFORMATION
Registration at the bottom of this page
Vendor Set Up Times:
Thursday, September 1, 2022 from 8:00 am to 5:00 pm. Pageant is Thursday night and we do not want to distract from their experience so no set up after 5:00 pm.
Friday, September 2, 2022 from 8:00 am to 4:00 pm. We open the gates at 5:00 pm.
Any special request will be considered if it doesn't interfere with other events. You must make arrangements ahead of time with Vendor Coordinator.
Note: If you are a food vendor, the Health Inspector will be on the grounds to do inspections by 1:00 pm. Your booth must be set up, clean and ready to go for that inspection. Anyone that does not pass that inspection will not be allowed to open for the weekend.
Note: Please watch carefully on Friday morning due to 400 +/- people on the grounds for KC Kid's. This is a special needs program that requires extra caution.
Vendor packets with space assignments will be available at check in.
All fees need to be paid in full prior to arrival to the Fair. Cancellations must be made by August 6, 2021 for a full refund.
Commercial & Arts& Crafts Vendors:
Inside booths with high backs will be placed along the walls or asked to remove portions of their backdrops to allow for airflow. We try to create circulation that keeps everyone comfortable during our Texas summers.
Vendors must park in designated parking as required by the organization to protect all of our guest.
We will do our best to manage the types of products and services offered so that everyone has a chance to make money. The KCFA reserves the right to restrict the types and numbers of entries.
Food Vendors:
Vendors cannot sell water, sodas or alcohol. Tea and Lemonade is allowed.
Food vendors are encouraged to stay open until at least midnight when the evening entertainment is ending.
Vendors must park in designated parking as required by the organization to protect all of our guest.
We will do our best to manage the types of products and services offered so that everyone has a chance to make money. The KCFA reserves the right to restrict the types and numbers of entries.
General Instructions:
Vendors will be provided with access to (1) 120v Duplex outlet with a fee.
20 AMP for a $50.00 fee or 30 AMP service for a $100.00 fee or 50 AMP
service for a $150.00 fee.
Each Vendor who is using electricity needs to provide their own #12 UL tagged extension cord (No Home Made Cords).
Cords must be in good working order. KCFA reserves the right to remove any cords deemed unsafe or undersized.
Cords can be rented from KCFA for a fee of $50.00 with a $100.00 refundable deposit. Prior arrangements must be made to assure their availability.
Vendors are to stay out of electrical panels and off KCFA ladders.
No garage sale items allowed.
We will do our best to manage the types of products and services offered so that everyone has a chance to make money. The KCFA reserves the right to restrict the types and numbers of entries.
Vendor Breakdown:
Clean up and Breakdown Will Be Monday After 8:00 A.M. or Sunday after we close (As long as it doesn’t interrupt with fair activities, and is completed by closing).
Leave Your Area Clean and Free of Trash. Dumpsters are provided.
Vendors must stay open the entire time of the set hours for The Mercantile.
Friday 5:00 pm – 11:00 pm - Food Vendors are encouraged to stay open until midnight.
Saturday 10:00 am – 11:00 pm - Food Vendors are encouraged to stay open until midnight.
Sunday 12 noon – 11:00 pm - Food Vendors are encouraged to stay open until midnight.
There are many events that happen at the Fair Grounds prior to the start of the actual Fair. The Board of Directors and a multitude of volunteers are busy the entire week prior. The Queen’s Contest is on Thursday night, KC’s Kids is Friday morning and livestock starts arriving Friday afternoon. We will do our best to accommodate your special request if they do not negatively affect these other events. We ask that you work with us to make this the BEST FAIR EVER!
Prefer to mail your forms? That's OK!
Mail applications and all required documents
(Sales Tax Certificates, Set Up Pictures, Product Information, and Menus with Price List as applies)
with payment to:
(Links below for Application and Temporary Food Permit)
KCFA
Attention: Vendor Coordinator
P.O.BOX 954
Boerne, Texas 78006
Email for more information: vendor@kcfa.org